We’re hiring a Program Administrator

Job Title: Program Administrator

Location: Indianapolis, IN

Job Type: Full-Time

Who We Are:

Growing Places Indy (GPI) fosters individual, family, and community well-being in Indianapolis through urban agriculture, access to fresh local food, and mind-body education. With nearly two decades of history, GPI operates urban farm sites, apprenticeship programs, the Indy Winter Farmers Market (IWFM), and various mind-body education initiatives. GPI manages two primary urban farm locations in downtown Indianapolis: the original White River State Park (WRSP) garden and the primary training and education farm at the Boner Fitness and Learning Center (BFLC) on the Arsenal Tech High School campus. GPI is transitioning towards a community collaboration model of operation.

Position Overview:

The Program Administrator ensures the smooth functioning of Growing Places Indy’s programs by providing administrative leadership, support, and coordination. This position requires a detail-oriented, proactive individual who can manage multiple tasks, maintain efficient systems, and contribute to the overall success of our nonprofit organization within a community collaboration-based model of operation.

Responsibilities and Desired Outcomes:

Administrative Support:

  • Office Management
    • Assist in planning, organizing, and executing program and administrative activities and systems for maximum efficiency.
  • Event Coordination:
    • Priority efforts with the logistics, registrations, and communication regarding the Indy Winter Market.
    • Assist in coordinating events, workshops, and program activities.
  • Communication and Correspondence:
    • Manage program-related emails, phone calls, and inquiries.
    • Draft and edit correspondence, reports, and documents for the organization.

Program Quality and Compliance:

  • Database Management:
    • Maintain accurate records in databases for participants, partners, stakeholders.
    • Generate reports and analytics for program tracking.
  • Financial Administration:
    • Support financial tracking and reporting for program budgets.
    • Assist in processing invoices, reimbursements, and financial documentation
  • Grant Support:
    • Assist in preparing grant proposals, reports, and documentation.
    • Ensure compliance with grant requirements related to program activities.
  • Program Evaluation:
    • Contribute to the evaluation of program effectiveness by collecting and analyzing relevant data.
    • Prepare reports for internal and external stakeholders.

Community Engagement and Partnership Development:

  • Collaboration and Partnerships:
    • Support efforts to build and maintain collaborative relationships with community partners.
    • Coordinate meetings and communications with external partners.
  • Community Engagement:
    • Support community engagement efforts through outreach and communications.
    • Participate in community events and provide administrative support.
  • Office Management:
    • Maintain organized and efficient office systems, including online systems, filing, supplies, and equipment.
    • Support the organization in building strong office policies and practices.

Qualifications & Experience:

  • Relevant education and training that has developed the skills necessary for this position
    • Strong organizational and time-management skills.
    • Strong written and verbal communication skills, including media outreach.
    • Skill in database management and navigation of online platforms/software. 
    • Minimum three years administrative experience, preferably in a nonprofit and/or collaboration-based setting. 
    • Detail-oriented with a commitment to accuracy in administrative tasks.
  • Ability to work independently and collaboratively in a dynamic environment.
  • Commitment to community well-being.
  • Knowledge of/interest in garden education, farmers’ markets, or mind-body practice.
  • Multi/Bilingualism, especially Spanish fluency, is preferred.


Commensurate with experience, starting at $40,000. GPI offers flexible time off, location, and schedule. Health and retirement benefits are not currently provided.

How to Apply:

Interested candidates should submit a resume, cover letter, and three professional references to laura@growingplacesindy.org. Cover letter should clearly summarize candidates’ experience and reason for applying, aligned to the position. Applications are accepted until Dec. 31, 2023. Growing Places Indy is an equal-opportunity employer committed to removing employment barriers and fostering inclusivity.